Earnings call transcript: VirTra Q3 2025 results miss expectations

VirTra Inc. reported its third-quarter 2025 earnings, revealing a notable miss on both earnings per share (EPS) and revenue compared to forecasts. The company posted an EPS of -$0.03, falling short of the anticipated $0.06, a surprise of -150%. Revenue also declined to $5.3 million from a forecast of $7.49 million, missing expectations by 29.24%. Despite these setbacks, the company's stock experienced a modest increase of 0.56% in after-hours trading, suggesting investor focus on long-term growth prospects.

Key Takeaways

• VirTra's Q3 revenue and EPS fell significantly below forecasts.
• International revenue more than doubled, indicating successful market expansion.
• Strong bookings suggest potential for future growth despite current challenges.
• New product launches aim to strengthen competitive positioning.
• Stock price remained stable, reflecting measured investor response.

Company Performance

VirTra's overall performance in Q3 2025 was marked by a decrease in total revenue to $5.3 million, down from $7.5 million in the same quarter last year. The decline was primarily attributed to a slower federal funding cycle, which impacted government revenue. However, the company saw a substantial increase in international revenue, which more than doubled year-over-year, highlighting successful market penetration outside the U.S.

Financial Highlights

• Revenue: $5.3 million, down from $7.5 million YoY
• Earnings per share: -$0.03, compared to a forecast of $0.06
• Gross profit: $3.5 million, representing 66% of total revenue
• Net loss: $0.4 million

Earnings vs. Forecast

VirTra's actual EPS of -$0.03 missed the forecast of $0.06 by a significant margin, resulting in a negative surprise of 150%. The revenue shortfall was also substantial, with actual figures falling 29.24% below expectations. This performance underscores the challenges the company faces in aligning its operations with market forecasts.

Market Reaction

Despite the earnings miss, VirTra's stock price saw a slight increase of 0.56% in after-hours trading. This stability suggests that investors may have anticipated the results or are focusing on the company's long-term growth potential, driven by international expansion and product innovation.

Outlook & Guidance

Looking forward, VirTra expects to see improvements as federal funding resumes, which should aid in converting its current backlog of $21.9 million. The company is also focusing on maintaining gross margins between 60-65% and accelerating business growth in the upcoming quarters.

Executive Commentary

CEO John Givens highlighted the company's readiness to deliver training tools as budgets reopen, emphasizing the importance of their STEP program, which boasts a 95% renewal rate. CFO Alanna Boudreau noted that the program improves visibility into recurring revenue, which is crucial for long-term stability.

Risks and Challenges

• Delays in federal funding cycles could continue to impact revenue recognition.
• The company's net loss raises concerns about ongoing profitability.
• Competitive pressures in the training and simulation market may challenge growth.
• Currency fluctuations could affect international revenue.
• Potential supply chain disruptions could impact product delivery.

Q&A

During the earnings call, analysts inquired about the $4.8 million international booking from Colombia and sought clarification on funding challenges affecting government and military sectors. The company also addressed its backlog conversion potential and expressed openness to strategic acquisitions when market conditions stabilize.

Full transcript - VirTra Inc (VTSI) Q3 2025:

Julian, Operator/Call Moderator, VirTra: Good afternoon and welcome to VirTra's Third Quarter 2025 earnings conference call. My name is Julian, and I will be your operator for today's call. Joining us for today's presentation are the company's CEO, John Givens, and CFO, Alanna Boudreau. Following their remarks, we will open the call for questions. Before we begin the call, I would like to provide VirTra's Safe Harbor Statement that includes cautions regarding forward-looking statements made during this call. During this presentation, management may discuss financial projections, information, or expectations about the company's products and services or markets or otherwise make statements about the future, which are forward-looking and subject to a number of risks and uncertainties that could cause actual results to differ materially from the statements made. The company does not undertake any obligation to update them as required by law.

Finally, I'd like to remind everyone that this call will be made available for replay via a link in the investor relations section on the company's website at www.virtra.com. Now, I'd like to turn the call over to VirTra's CEO, Mr. John Givens. Thank you. You may proceed, sir.

John Givens, CEO, VirTra: Thank you, Julian, and thank you, everyone, for joining us this afternoon. After the market closed today, we issued a press release that provided our financial results for third quarter and nine months ending September 30, 2025, along with highlighted business accomplishments. In Q3, VirTra continued to manage through a slower federal funding cycle while keeping strong engagement with our customers and expanding our reach. The timing of federal award and customer acceptance affected revenue recognition in Q3, but our backlog grew again during the quarter. We also entered Q4 with a larger pipeline of opportunities tied to grant awards. Our operational discipline and continued focus on sales and marketing position us well as funding flows improve and pent-up demand converts to orders and deliveries. The operating environment is still being shaped by federal funding delays.

Agency procurement cycles are still moving slower than normal as agencies wait for budget clarity and grant awards. While this timing has affected the short-term revenue recognition, agency engagement remains strong, and we see demand building in the background. Regarding the funding environment, the Department of Justice COPS Grants Program has already identified the agencies slated to receive funding based on applications that closed on June 30. Announcements were delayed by the federal shutdowns. We believe VirTra will be among the beneficiaries once those awards are posted and spending authority normalizes. We've also seen progress as key federal director roles are being filled, which should facilitate authorizations and releases of funds. We've been active in Washington, D.C., helping policymakers understand the importance of the immersive training and supporting funding initiatives that benefit our customers. When the government shutdown ends, the grant awards resume. We expect revenue conversions to improve.

We made solid progress in Q3 in how we reach and support customers. Our redesigned website launched in September, and the early results are encouraging. Visitors are spending more time evaluating products and requesting information, and we are generating more qualified leads than ever. Meanwhile, our sales model continues to improve accountability and responsiveness across territories. We've made targeted personnel changes to ensure we have the right people in the right roles, which is strengthening our customer engagement and follow-through. We also remain positioned to benefit from our recent entry into the GSA procurement cycle channel, which streamlines sales processes and shortens delivery timelines. This is another positive step forward in our long-term go-to-market strategy. In parallel, our marketing cadence has increased as we placed a greater focus on press, trade events, and targeted industry awareness such as law enforcement leadership gatherings.

I also want to note that we've appointed Grant Barber to our advisory board. Grant brings over three decades of financial leadership, including public company CFO experience, to our board. He will be instrumental in supporting our team as we scale. Turning to STEP, the program remains a strong selling point, especially for smaller agencies that may not have access to full federal funding. Agencies are using STEP to ensure they have the critical training they need, which has driven consistent adoption and high renewal rates. It also creates recurring revenue for VirTra and provides us with stronger baseline revenue performance from quarter to quarter. On the product side, our focus remains on delivering best-in-class training for agencies of all sizes. At the IACP last month, we introduced the V1 portable simulator designed specifically for smaller departments.

The early response reinforces how important it is to offer high-quality training across a wide range of budgets. This product expands our addressable market and positions us to serve departments that may have previously been priced out of advanced simulation technology. Our focus on product quality continues to be a major differentiator. Customers consistently report that our systems deliver superior training capabilities and withstand years of rigorous real-world use. This validation reinforces our reputation as a trusted long-term training partner and helps drive repeated business and renewals. It's worth noting that we are driving initiatives in our sales organization to accelerate adoption of our new systems. We continue to strengthen our value proposition, ensuring that VirTra remains well-positioned to win and retain customers across multiple market segments. International markets continue to gain momentum in Q3 as we more than doubled revenue compared to the same period last year.

While international activity can be lumpy, we're encouraged by new developments in Canada and Colombia. These wins demonstrate the growing global recognition of VirTra's training solutions as they diversify our revenue beyond our core U.S. market. Our military work is also progressing. Early this month, we demonstrated our next-generation Soldier Virtual Trainer, or SVT, system for the U.S. Army at our Orlando training facility. The system exceeded expectations and showed how our portable V100 can deliver a complete, ready-to-deploy solution for weapons skills, joint fires, and the use of force training. We also introduced our new analytics platform, APEX, which tracks performance in real time, measuring accuracy, reaction time, and decision-making. APEX gives commanders valuable insight into soldier readiness. Every new VirTra simulator will now include APEX at no additional cost, further demonstrating our commitment to provide data-driven, science-based training aligned with the Army's modernization goals.

While these sales cycles are longer than our traditional law enforcement market, we are building strong relationships with our military partners as part of our long-term growth strategy. Overall, Q3 showed continuous progress despite ongoing funding timing challenges. Our core law enforcement business remains a central focus as we are seeing stronger engagement across our customer base. Our meaningful backlog expanded, product portfolios improved, marketing foundation, and international momentum give us a solid base to convert opportunities into revenue as grant awards and customer acceptance pick back up. With that, I'll turn it over to Alanna for the details of the financial review. Alanna.

Alanna Boudreau, CFO, VirTra: Thank you, John, and good afternoon, everyone. Now let's review our unaudited financial results for the third quarter and nine months ended September 30, 2025. Our total revenue for the third quarter was $5.3 million compared to $7.5 million in the prior year period. The decrease can primarily be attributed to lower revenues from the government sector due to those funding delays. Breaking this down by market, our government revenue for the third quarter was $4.1 million compared to $6.9 million in the prior year period. International revenue for the third quarter was $1.2 million compared to $0.4 million in the prior year period. Our total revenue for nine months was $19.5 million compared to $20.9 million in the prior year period. Gross profit for the third quarter was $3.5 million, or 66% of total revenue, compared to $5.5 million, or 73% of total revenue in the prior year period.

Last year's unusually high gross margin reflected capitalized labor on development of the XR and the IVAS program and a greater mix of high-margin service and STEP revenue. Our gross profit for the nine months was $13.5 million, or 69% of total revenue, compared to $15.7 million, or 75% of total revenue in the prior year period. The change in gross margin reflects that higher mix of capital sales in 2025 relative to the service and STEP revenue, as well as the absence of unusually low cost of sales recorded in 2024 due to the capitalized labor on development projects. Our net operating expense for the third quarter was $4 million, down 16% from $4.7 million in the prior year period. Our net operating expense for the nine months was $11.7 million, or down 11% from the $13.2 million in the prior year period.

These decreases reflect our disciplined cost management while maintaining investment in our core growth initiatives. The operating loss for the third quarter was $0.5 million compared to operating income of $0.8 million in the prior year period. Operating income for the nine months was $1.8 million compared to $3.3 million in the prior year period. Net loss for the third quarter was $0.4 million or $0.03 per diluted share compared to net income of $0.6 million or $0.05 per diluted share in the prior year period. Net income for the nine months was $1.1 million or $0.09 per diluted share compared to $2.3 million or $0.21 per diluted share in the prior year period. Adjusted EBITDA, a non-GAAP metric, was $0.1 million for the third quarter and $2.5 million for the first nine months of 2025.

As of September 30, our cash and cash equivalents totaled $20.8 million compared to $18 million at December 31, 2024. Working capital was $32.9 million, and we maintained a debt-light balance sheet. VirTra, that divides bookings as the total of newly signed contracts, awarded RFPs, and purchase orders received in a given period. Bookings for the third quarter was $8.4 million, up from $4.6 million in Q2. VirTra defines backlog as the accumulation of bookings from signed contracts and purchase orders that are not yet started or are incomplete in their performance obligations and therefore cannot yet be recognized as revenue until delivered in a future period. We segment these backlog into three primary categories: capital, which includes our simulator systems, accessories, installation, training, custom content, and design work; service, which is primarily extended warranties and support contracts; and STEP, our long-term subscription-based program.

Our backlog as of September 30, 2025, stood at $21.9 million. This includes $10.2 million in capital, $5.3 million in service, and $6.4 million in STEP contracts. Additionally, we are continuing to track renewable STEP contract options, which are not yet included in the backlog total. New capital bookings are largely expected to convert to revenue in the upcoming quarters due to customers having requested deferred deliveries. As always, our ability to convert backlog into revenue remains dependent on customer-driven installation timelines, which can shift based on factors outside of our control. In review, our backlog, recurring revenue base, and strong balance sheet provide flexibility as funding will resume. Looking forward, we believe the combination of our disciplined cost management, enhanced contract structures, and ongoing demand recovery will support continued progress.

Our updated STEP program, with its three-year commitments and strong 95% renewal trends, improves recurring revenue visibility and reinforces long-term customer relationships and positions VirTra for sustainable growth. That concludes my prepared remarks, and I'll turn the call back over to John for his closing comments. John?

John Givens, CEO, VirTra: Thank you, Alanna. As we finish out 2025 and look towards 2026, we stand ready to deliver critical training tools to our law enforcement partners when budgets open back up. We have remained focused on improving our sales process, products, and operations to strengthen our foundation. We look forward to re-accelerating our business growth in the quarters ahead. That concludes my prepared remarks. Operator?

Julian, Operator/Call Moderator, VirTra: Thank you. With that, we will now be conducting a question-and-answer session. If you'd like to ask a question, please press Star 1 on your telephone keypad. A confirmation tone will indicate that your line is in the queue. You may press Star 2 to remove yourself from the queue. For participants using speaker equipment, it may be necessary to pick up the handset before pressing the Star keys. One moment while we poll for questions. Our first question comes from the line of Richard Baldrey with Roth Capital Partners. Please proceed with your question.

Thanks. Looking at the booking strength in the quarter, you talked a bit about, were there any multi-year deals that skewed that result, or is it a fairly typical cadence versus prior? Maybe, was a lot of that international versus domestics disproportionately?

John Givens, CEO, VirTra: Alanna, you want to take that?

Alanna Boudreau, CFO, VirTra: Yeah. Yeah, actually, at the end of the quarter was when we received a booking of about $4.8 million that we anticipate most of becoming revenue in 2026, and it did skew to the international customer.

Okay. How does the shutdown or the funding backdrop impact military and your prospects there versus your typical police agency business?

John Givens, CEO, VirTra: It affects both proportionally. Most of the agencies that we're dealing with, they rely a lot on government funding, whether it's full funding for the system under the COPS or some of these grant programs, or if it's a matched funding, it affects them pretty significantly. As far as the military goes, when it's shut down, we get no funding. The $4.8 million that came in from the Colombia deal that we looked at was from INL, which is International Narcotics Law Enforcement, and there was a window where everything started to open up. They awarded it very quickly, and then we went into the shutdown. There is a lot of pent-up demand, and there are a lot of folks looking at our systems and wanting to talk. The SVT program that we reported on, they continued even during the shutdown asking questions and us providing information.

We're gaining a lot of traction there. Unfortunately, that probably moves the slowest but is the most rewarding. We'll see some activity here coming forward as the shutdown ends and the funding continues to open up. The other side of that, though, Rich, is that a lot of these agencies that we have been talking to and the ones that have funding and that we have quotes in or have had deep discussions, a lot of them, since the new administration came in last January, haven't had their official directors there, so they've been very hesitant to award or use any of the funds, whether they do not have the authority or whether they don't want to take the responsibility. We're seeing a lot of the directors are now being assigned.

That, the government opening up and the funding starting to open, I think that was the trifecta that put us in bad shape, but it's all coming together now, so we should see a lot of positivity moving forward in the next several quarters.

Okay. Is there a way to think about the backlog in terms of what is actually funded but maybe waiting certain milestones or something deployable on the client side versus what is awaiting funding to try to get a figure for a feel for how much of that you can convert to revenue near term before the bottlenecks hopefully open up?

Yeah, that's a good question. Remember, several years ago, we decided to break up the backlog, so it gave you a little better idea of what was in the backlog. When you look at those components, the capital, capital is $10.5. Let me scroll back.

Alanna Boudreau, CFO, VirTra: $10.2.

John Givens, CEO, VirTra: $10.2 in capital. The only thing that affects the conversion of that, and has happened to us on several occasions, is the customer purchasing it. It's sitting on our docks, but for some reason, whether right now some of it's funding or whether the building is ready to take it or whether they have everything lined up that they can take it. Sometimes it's as little as 30 days, and we've had some there as long as a year. Those are the items that we talked about out of the control. The $5.3 in service contracts go, we don't break it down of we have warranty of service in there for 2026, 2027, 2028, the three years out. We don't break that down. There's a portion of that that would also be recognized. The same thing for the STEP program.

The STEP program, since we've changed our contracts and it's not an option for the STEP but more of an obligation, we can now recognize out years. Again, there's up to three years' worth of STEP contract in the $6.4. If you have to look at it, you could do, as you look at it, Rich, a good portion of the $10.2 minus things we can't foresee, and maybe a third and a third would be something very, very rough for services and STEP because of the out years. We do have some remaining on the five-year STEP, which may be two more years out. That's about as much as I can break down for you.

Yeah. Got it. So even in a pretty tough quarter, you managed to be slightly but positive. I'm sort of curious, the balance sheet's well funded. During this period, would you view acquisitions or something as a way to bolster your offerings, waiting for things to move forward or buybacks, or you feel like, first, we want to see the bottlenecks ease up, and then we'd start to think about what to do strategically with the balance sheet?

Yeah. We've thought strategically for several years now. With our board and other advisors, we've looked at there was too much uncertainty to make a move into the market. We're just waiting to see as this clears up. Just like any good company, we will eye technologies companies that would add something that's accretive to the balance sheet, accretive to our product offering without veering too far off from our main focus. We're always on the look and always for the hunt for those. I think the STEP set back slightly and find out where it's going first is probably the safest bet and most protective for the shareholders at this moment.

Okay. Great. Thanks for answering my questions.

Thanks, Rich, for your questions.

Julian, Operator/Call Moderator, VirTra: Thank you. Our next question comes from the line of Jaeson Schmidt with Lake Street Capital Markets. Please proceed with your question.

Yes. Thanks for sharing my questions. Just curious if you could give an update on the BXR and if you're seeing the same sort of headwinds you're seeing in the broader business in this market as well?

John Givens, CEO, VirTra: Yeah. The BXR, it's fully developed when it comes to training using our, I would say, the library of training scenarios that we have along with our VVicta. That's the certified training courses through the nationally recognized IATLAS program. There's over 105 hours of certified courses that they can get what would be called their equivalent to continuing education. We're seeing the same headwinds for funding. It really doesn't matter how much it is, whether it's the funding or directorship or the leadership making those decisions. A lot of good market acceptance. It's just released at a time where things were a little tight. We see a lot of good comments from the sector and from the space, and we're looking forward to always opening up and selling more.

Okay. That makes sense. I mean, gross margin, understanding the dynamics on the step back in Q3, but what should we be thinking about gross margin going forward?

Go ahead, Alanna.

Alanna Boudreau, CFO, VirTra: I would anticipate that our gross margins stay similar to what we are seeing in this quarter and potentially going down a little bit more. We've always kind of talked about the fact that we'd like it to be somewhere between 60% and 65%, right? That's where, so anything above that for us is a win.

Okay. That's helpful.

John Givens, CEO, VirTra: Yeah. Jason, the only caveat I would make to that, and I've reported in the past, I'm willing to sacrifice a little bit of gross margin to gain market share, especially in our segment as we start offering some of these new products. For our first-to-market in a certain space with our type of content offering, I'd like to just jump in there so we get the first foothold on that market segment with that type of product, especially as the new technology comes out.

Okay. That makes a lot of sense. Thanks a lot, guys.

Thanks, Jason.

Julian, Operator/Call Moderator, VirTra: Thank you. With that, at this time, this does conclude today's question-and-answer session. I'd now like to turn the call back over to Mr. Givens for his closing remarks.

John Givens, CEO, VirTra: Thank you for joining us today and for your continued support of VirTra. We've made meaningful progress so far this year. We'll stay focused on execution, customer success, and advancing our growth initiatives. We do appreciate your trust and look forward to updating you on our continued progress in the quarters to come. God bless you all, and let's continue to make great strides together.

Julian, Operator/Call Moderator, VirTra: Thank you for joining us today for VirTra's third quarter 2025 conference call. You may now disconnect your lines and have a wonderful day.

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